Linlithgow Rugby Club is now a Charity (as recognised by OSCR in September 2020) and a Company Limited by Guarantee and is registered with Companies House (SC 532598) and governed by Articles of Association, which defines the different membership categories of Club membership. The Club is a full member of the sports governing body (Scottish Rugby Union), which in turn is affiliated to World Rugby. The Club has a Vision and Objectives (2020-2025)document, which is reviewed regularly, and a Club Development Plan, which is worked up and annually reviewed in conjunction with the Scottish Rugby Union.
The Club’s financial year runs from 1st May to 30th April and the Club Annual General Meeting (AGM) is normally held either in late June or around the start of the rugby season in August.
The Club is overviewed by a Board of Trustees, some of whom have operational responsibilities (Operations Group), appointed each year by Club members at the AGM. The Board of Trustees meet on a quarterly basis, while the Operations Group meet on a more regular basis – at least monthly and usually fortnightly during the season. In advance of each year, the Board prepares an outline Operating Plan and budget, the main elements of which are shared with members at the AGM.
A Trading Subsidiary is being set up to run all commercial areas of the Club’s operations, mainly centred on the Bar. In this year of “lockdown”, the trading subsidiary is not needed as profits from commercial operations are well below the threshold required. However, one will be needed for future years.
All profits from the trading subsidiary go to the charity and will be put to further the objects as defined in the Club’s Articles of Association. These are detailed below under the heading “Articles of Association”.
The Board is also responsible for developing and reviewing key areas of Club Policy to set parameters for safe and efficient operation of the Club. Two of these important policies are:
Child Protection Policy
Linlithgow Rugby works closely with Scottish Rugby to ensure that all coaches of young persons at the Club are fully checked and disclosed through the Protecting Vulnerable Groups system operated by the Scottish Government. Gillian Wells is the Club Child Protection Officer – you can contact Gillian by email or by phone (07795-324568).
You can view the Club’s Child Protection Policy here – LRC_Child_Protection_Policy
Data Privacy Policy
You can view the Club’s Data Privacy policy here – Privacy Policy
Rugby Operations
Linlithgow Rugby Club aims to provide access into rugby at all ages for males and females of all abilities. The Club has a Rugby Operating Plan which identifies the main pathways into rugby and the management of transitions aimed at keeping people involved in the sport. As a full member of the Scottish Rugby Union, we have a clear policy on coaching standards, which can be accessed here.
Management of the Club
Linlithgow Rugby Club is both a Company Limited by Guarantee (and not having a Share Capital) and is registered with Companies House (SC 532598) and a registered Scottish Charity (SC050439). It is governed by Articles of Association, which defines the different membership categories of Club membership. The Club is a full member of the sports governing body (Scottish Rugby Union), which in turn is affiliated to World Rugby.
The following document, which is regularly updated, sets out how the Club is run and lists the various policies that the Club employs:
Articles of Association
The Club’s Articles of Association were developed from the constitution of the Club when it was an unincorporated voluntary association. The original draft, when the Club was formed in 1970, was based on that of Hawick RFC.
Recently the Club became a Company Limited by Guarantee (and not having a Share Capital) and then in 2020 it was also registered as a Scottish Charity.
Here is the current Articles of Association document:
Annual General Meeting
The most recent AGM of Linlithgow Rugby Club Ltd was held on Thursday 22nd June 2023. At the meeting, the Directors’ Report and Financial Statements were unanimously approved.
You can view or download the AGM Minutes, which have the Directors Report and Financial Statements below:
You can also view the minutes from last year’s AGM, which was held on Thursday 9th June 2022:
Full Club Policies
Here is the full set of Club Policies. They are reviewed annually by the Board and other relevant stakeholders. For ease of reference, the policies are split under three main headings – Operational, Rugby and Employee.
Operational Policies
OPS 1: Club Management
LRC_OPS_1_Club_Management_MAR21
OPS 2: Health and Safety Policy
LRC_OPS_2_Health_&_Safety_Policy_FEB19
OPS 3: Other Key Operational Policies
LRC_OPS_3_Other_Key_Operational_policies_FEB19
OPS 4: Financial Policy
LRC_OPS_4_Financial_Policy_FEB19
OPS 5: Alcohol Licence Policy
LRC_OPS_5_Alcohol_Policy_FEB19
OPS 6: Data Privacy Policy
LRC_OPS_6_Data_Privacy_Policy_Nov_18
OPS 7: 18th Birthday Party Policy
LRC_OPS_7_18th_Birthday_Party_Policy
OPS 8: Personal Trainers’ Policy
LRC_OPS_8_Personal_Trainers_Policy
Rugby Policies
The Club adheres to the Minimum Operating Standards for the playing of Rugby Union in Scotland as set out by the Scottish Rugby Union as part of our Full Membership of the Union. The following Club Policies build on these Minimum Operating Standards:
RUG 1: Child Protection Policy
LRC_RUG_1_Child_Protection_Policy
RUG 2: Disciplinary Policy for Players
LRC_RUG_2_Disciplinary_Policy_for_Players
RUG 3: First Aid Policy
LRC_RUG_3_First_Aid_Policy_FEB19
RUG 4: Rugby Tours Policy
LRC_RUG_4_Rugby_Tours_Policy_MAY20
RUG 5: Coaching Policy
LRC_RUG_5_Coaching_Policy_MAR19
Employee Policies
EMP 1: Employee Training Policy
LRC_EMP_1_Employee_Training_Policy_FEB19
EMP 2: Employee Grievance Policy
LRC_EMP_2_Employee_Grievance_Policy_FEB19
EMP 3: Employee Discipline Policy
LRC_EMP_3_Employee_Disciplinary_Policy_FEB19
Linlithgow Rugby Club 